Since everyone has to go to meetings, should those meetings be something people value and look forward to attending? Working together in a meeting requires all the coordination and cooperation required of any team. So why shouldn’t the team feel like each meeting is a pep rally leading up to the work or game and of course ultimately achieving a win.

There are a lot of different answers out there for the above questions and a multitude of recommended methodologies. However, if a closer look is taken of each, all the good ones have four suggested elements in common. Those common elements make up the R.A!R.A! Approach which stands for Roles, Agenda, Records, and Actions. Sure there is more than four factors to a great meeting and the full R.A!R.A! Approach covers a lot more, but the minimum of these four can turn a non-productive meeting into a productive meeting. Let’s take a high level view of the R.A!R.A! Approach and how it increases the effectiveness and productivity of a meeting.

Before the meeting:

• The first step in planning a meeting is to assign any roles necessary to the meeting going smoothly. Typically the meeting will need a leader or facilitator and a recorder (a.k.a. record-keeper) as the minimum roles. If the team is new to meetings a trained facilitator is useful in coaching the team towards good meeting practices. Other roles may be included as the team or leader sees fit.
• The next step is for the leader or facilitator to define an agenda (game-plan) for the meeting. A rough draft of the agenda may have been established by the team in a prior meeting or by the leader for a new meeting. The defined agenda should include the topics to be covered, who will present them or discuss them, and a time limit per topic. When the reminder of the meeting is sent out, include the proposed agenda and if there was prior meetings include any outstanding actions.

During the meeting:

• At the beginning of the meeting, there should be a quick review of the roles and the agenda. The team should agree to these because the roles and the agenda are used to keep the meeting on-track to time limits, defined topics, and keep team working in a cooperative and coordinated effort.
• Throughout the meeting, the facilitator, leader, or recorder will record items of discussion, decisions reached, and actions to be taken either outside of meetings or in the next meeting.
• At the end of the meeting, the team will review the list of actions and make sure each one is assigned to a person along with a due date. If there is a follow-up meeting planned, the team may draft a tentative agenda for the next meeting. The tentative agenda will be defined in more detail by the facilitator o
  Track Employee Output & Not Time
  In many companies the HR department and Accounts love to have the salary of an employee deducted on the pay day based on their on-seat attendance time. This one is too harsh and especially for someone who has to sit facing the monitor continuously is a pain in the neck and eyes.At one place employers want to have every single possible check on their employees and keep looking for ways and means to deduct salary. On the other hand they also want employees to be retained for a longer period by the HR department. Something here to understand is in organizations where someone is paid
  rally leading up to the work or game and of course ultimately achieving a win.

  There are a lot of different answers out there for the above questions and a multitude of recommended methodologies. However, if a closer look is taken of each, all the good ones have four suggested elements in common. Those common elements make up the R.A!R.A! Approach which stands for Roles, Agenda, Records, and Actions. Sure there is more than four factors to a great meeting and the full R.A!R.A! Approach covers a lot more, but the minimum of these four can turn a non-productive meeting into a productive meeting. Let’s take a high level view of the R.A!R.A! Approach and how it increases the effectiveness and productivity of a meeting.

  Before the meeting:

  • The first step in planning a meeting is to assign any roles necessary to the meeting going smoothly. Typically the meeting will need a leader or facilitator and a recorder (a.k.a. record-keeper) as the minimum roles. If the team is new to meetings a trained facilitator is useful in coaching the team towards good meeting practices. Other roles may be included as the team or leader sees fit.
  • The next step is for the leader or facilitator to define an agenda (game-plan) for the meeting. A rough draft of the agenda may have been established by the team in a prior meeting or by the leader for a new meeting. The defined agenda should include the topics to be covered, who will present them or discuss them, and a time limit per topic. When the reminder of the meeting is sent out, include the proposed agenda and if there was prior meetings include any outstanding actions.

  During the meeting:

  • At the beginning of the meeting, there should be a quick review of the roles and the agenda. The team should agree to these because the roles and the agenda are used to keep the meeting on-track to time limits, defined topics, and keep team working in a cooperative and coordinated effort.
  • Throughout the meeting, the facilitator, leader, or recorder will record items of discussion, decisions reached, and actions to be taken either outside of meetings or in the next meeting.
  • At the end of the meeting, the team will review the list of actions and make sure each one is assigned to a person along with a due date. If there is a follow-up meeting planned, the team may draft a tentative agenda for the next meeting. The tentative agenda will be defined in more detail by the facilitator
    Furniture Warehouse
    A furniture warehouse is a large storage facility in which furniture is kept; but it can also refer to a large wholesaler or retailer who deals in selling furniture to the public. Warehousing is an important function of physical distribution, particularly when a manufacturer produces consumer goods. A commercial building for the storage of goods is known as a warehouse.Furniture warehouses are mostly distribution and store warehouses, which receive furniture of different types from various furniture manufacturers and suppliers, and move them out as soon as possible. They keep all typ
    vel view of the R.A!R.A! Approach and how it increases the effectiveness and productivity of a meeting.

    Before the meeting:

    • The first step in planning a meeting is to assign any roles necessary to the meeting going smoothly. Typically the meeting will need a leader or facilitator and a recorder (a.k.a. record-keeper) as the minimum roles. If the team is new to meetings a trained facilitator is useful in coaching the team towards good meeting practices. Other roles may be included as the team or leader sees fit.
    • The next step is for the leader or facilitator to define an agenda (game-plan) for the meeting. A rough draft of the agenda may have been established by the team in a prior meeting or by the leader for a new meeting. The defined agenda should include the topics to be covered, who will present them or discuss them, and a time limit per topic. When the reminder of the meeting is sent out, include the proposed agenda and if there was prior meetings include any outstanding actions.

    During the meeting:

    • At the beginning of the meeting, there should be a quick review of the roles and the agenda. The team should agree to these because the roles and the agenda are used to keep the meeting on-track to time limits, defined topics, and keep team working in a cooperative and coordinated effort.
    • Throughout the meeting, the facilitator, leader, or recorder will record items of discussion, decisions reached, and actions to be taken either outside of meetings or in the next meeting.
    • At the end of the meeting, the team will review the list of actions and make sure each one is assigned to a person along with a due date. If there is a follow-up meeting planned, the team may draft a tentative agenda for the next meeting. The tentative agenda will be defined in more detail by the facilitator
      Time To Go? Are You Going To Be Sacked Or Made Redundant?
      You are working away as usual at your job, but things are starting to change around you. Is this the start of the end of your career with your current employer? Should you jump before you are pushed? Here are some signs that all is not well with your career.Consultants On Site: There are suddenly a lot of new faces in the office, warehouse or shop. They are wandering around and asking questions and there seems to be a lot of changes afoot. If your area seems to be getting more than its fair share of attention. These are warning signs that big changes are imminent.
      r the meeting. A rough draft of the agenda may have been established by the team in a prior meeting or by the leader for a new meeting. The defined agenda should include the topics to be covered, who will present them or discuss them, and a time limit per topic. When the reminder of the meeting is sent out, include the proposed agenda and if there was prior meetings include any outstanding actions.

    During the meeting:

    • At the beginning of the meeting, there should be a quick review of the roles and the agenda. The team should agree to these because the roles and the agenda are used to keep the meeting on-track to time limits, defined topics, and keep team working in a cooperative and coordinated effort.
    • Throughout the meeting, the facilitator, leader, or recorder will record items of discussion, decisions reached, and actions to be taken either outside of meetings or in the next meeting.
    • At the end of the meeting, the team will review the list of actions and make sure each one is assigned to a person along with a due date. If there is a follow-up meeting planned, the team may draft a tentative agenda for the next meeting. The tentative agenda will be defined in more detail by the facilitator
      Entry Level? Not Necessarily A Problem!
      Entry level job seekers face an old conundrum: you can't get a job without experience, and you can't get experience without a job.This may seem unfair. Entering the job market is hard enough without facing a seemingly impossible challenge right away! Relax: it isn't impossible. Think of it as a test, one that serves employers and job seekers alike by enabling exceptional candidates to distinguish themselves. How? Simply, the good candidates recognize how to get past this obstacle.The truth is, no matter how entry level you are, you have years of experience to draw on, unless y
      meeting on-track to time limits, defined topics, and keep team working in a cooperative and coordinated effort.
    • Throughout the meeting, the facilitator, leader, or recorder will record items of discussion, decisions reached, and actions to be taken either outside of meetings or in the next meeting.
    • At the end of the meeting, the team will review the list of actions and make sure each one is assigned to a person along with a due date. If there is a follow-up meeting planned, the team may draft a tentative agenda for the next meeting. The tentative agenda will be defined in more detail by the facilitator or leader before the next meeting.

    After the meeting:

    • When the meeting is completed, the recorder will type and distribute formalized minutes of the meeting as a record of what occurred. Records are important for reviewing past discussions and verifying decisions that were made and why. The records should also include the original meeting agenda at the top, and the actions assignments and next meeting tentative agenda at the bottom.
    • Having the actions in the record serves as a reminder to the team members of what they need to do next. If individuals have actions they need to accomplish, they will know when they are to be done by.

    The next time a meeting is planned, begin introducing the four elements of the R.A!R.A! Approach: Roles, Agenda, Records, and Actions. With the acceptance of each element as a norm in any team meeting, the team will not only notice a difference in productivity, they will know they are becoming more effective and will begin enjoying the meetings more. The more enjoyable and effective the meeting, the more people are willing to attend and follow-through by completing their assigned actions.

    Copyright 2006 Shirley Lee. All Rights Reserved.

    Most of the information in this article has been adapted from the “Wizard of When - a Series on Planning” (a.k.a book titled "R.A!R.A! A Meeting Wizard's Approach") which contains training on the R.A!R.A! Approach. The series is copyrighted © 2003 by Shirley Lee, All Rights Reserved.