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Creating A Smart Day Care Business Plan
The creation of a day care business plan can be a bit more complicated that the writing of many other types of business plans.This is because a day care business plan will have to include information on the many state, local and federal laws which govern the day care industry.That day care business plan will also need to include quite a bit of information detailing the various licensing requirements for the teachers and caregivers who will work in the day care.Your Day Care Business Can Be Quite RewardingEven so, a day care business can be quite a lucrative one, and quite a personally rewarding one as well.Helping parents find the affordable and high quality child care they need can provide a great deal of satisfaction, but it is important to create a detailed and complete day care business plan before seeking funding for that new business venture.Turning Your Dream Of Running A Day Care Into A RealityAfter all, starting a new day care business can be quite an expensive undertaking. There will be lots of little desks and chairs to buy, supplies to stock and space to rent or buy.Creating a detailed day care business plan will help the business owner to attract the start up funding that will be needed to turn the dream of a well run day care center into a reality.Using Your Business Plan To Help You Get FinancingThe startup funding that the day care business plan is designed to attract can take many forms.In some cases the new business owner will simply request a business loan from a local bank or other financial institution.If this is the case the potential lender will no doubt want to take a good look at the proposed day care business plan before making a final decision.Potential Business Partners And Investors Will Want To View Your Business PlanIn other cases the owner of the new day care business will want to take on investors and partners in order to get the funds needed to open the doors.These potential business partners and investors will also want to take a look at the day care business plan that has been prepared before they make a decision.Provide Accurate And Complete Information In Your Business PlanNo matter what the plans for raising startup capital, it is important for the day care business plan to provide accurate and complete information.It is important that the day care business plan answer any questions that would be investors or lenders would need to have answered.After all, important documents like the day care business plan will represent the businesses’ face to the world, and it is important to provide a positive picture of the new business.

ed---Creating-A-Business-Plan&id=612387">Getting Started - Creating A Business Plan

Your Computer and Opportunity

Business Clarity

CHANGE

How to Plan a Communications Strategy

Strategic Planning - What Does Your Company Mean?

How Committed are You and Your Team to the Ongoing Execution of Your Strategic Plan?

Strategic Planning Presumes Responsibility Among All Team Members

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Please Rate This Article: Votes | Average: 0 out of 5 Freelance Work Exchange - The New Part-time Job
Instead of getting a second job at your local retail store or pizza place, maybe you should try using freelance work to add to your income while acquiring customers and providing services in your spare time.Twenty years ago, the only way to make a supplemental income was to go find a low-paying second job at night or on the weekends. Then you were always the person with the worst hours and the worst pay. Now there is a much nicer alternative with much better hours and pay. You can even do freelance work from your own home.Things have definitely changed. With freelance work, you are not limited by transportation or geographical location. You can provide great work and services for someone half way around the world without leaving your home.How do you get started doing freelance work part-time? Becoming a part-time freelance professional is as easy as this three step process.First, find a good database like Freelance Work Exchange and search for jobs that interest you. There are thousands of different jobs currently posted. You will just have to find the one that suits your interests.Next, from project or job listings, you will apply or bid on freelance work. You may not be chosen for every project, but with thousands available, you are certain to find the right fit.Finally, you will collaborate with employers, perform services, and receive payment.Because it has never been simpler to have a supplemental income, it is easy to see why freelance work has become the new part-time job of choice for people everywhere.

It is always said "If you Fail to Plan, you Plan to Fail"

Success in business comes as a result of planning. You have to have a detailed, written plan that shows what the ultimate goal is, the reason for the goal, and each milestone that must be passed in order to reach your goal.

A business plan is written definition of, and operational plan for achieving your goal. You need a complete but success tool in order to define your basic product, income objectives and specific operating procedures. YOU HAVE TO HAVE A BUSINESS PLAN to attract investors, obtain financing and hold onto the confidence of your creditors, particularly in times of cash flow shortages--in this instance, the amount of money you have on hand compared with the expenses that must be met.

Aside from an overall directional policy for the production, sales effort and profit goals of your product--your basic "travel guide" to business success--the most important purpose your business plan will serve, will be the basis or foundation of any financial proposals you submit. Many entrepreneurs are under the mistaken impression that a business plan is the same as a financial proposal, or that a financial proposal constitutes a business plan. This is just a misunderstanding of the uses of these two separate and different business success aids.

The business plan is a long range "map" to guide your business to the goal you've set for it. The plan details the what, why, where, how and when, of your business--the success planning of your company.

Your financial proposal is a request for money based upon your business plan--your business history and objectives.

Understand the differences. They are closely related, but they are not interchangeable.

Writing and putting together a "winning" business plan takes study, research and time, so don't try to do it all in just one or two days.

The easiest way to start with a loose leaf notebook, plenty of paper, pencils, pencil sharpener, and several erasers. Once you get your mind "in gear" and begin thinking about your business plan, "10,000 thoughts and ideas per minute" will begin racing thru your mind...So, it's a good idea when you aren't actually working on your business plan, to carry a pocket notebook and jot down those business ideas as they come to you--ideas for sales promotion, recruiting distributors, and any other thoughts on how to operate and/or build your business.

Later, when you're actually working on your business plan, you can take out this "idea notebook" evaluate your ideas, rework them, refine them, and integrate them into the overall "big picture" of your business plan.

The best business plans for even the smallest businesses run 25 to 30 pages or more, so you'll need to "title" each page and arrange the different aspects of your business plan into "chapters." The format should pretty much run as follows:

Title Page Statement of Purpose Table of Contents Business Description Market Analysis Competition Business Location Management Current Financial Records Explanation of Plans For Growth Projected Profit & Loss/Operating Figures Explanation of Financing for Growth Documentation Summary of Business & Outlook for The Future Listing of Business & personal References

This is a logical organization of the information every business plan should cover. I'll explain each of these chapters titles in greater detail, but first, let me elaborate upon the reasons for proper organization of your business plan.

Having a set of "questions to answer" about your business forces you to take an objective and critical look at your ideas. Putting it all down on paper allows you to change, erase and refine everything to function in the manner of a smoothly oiled machine. You'll be able to spot weakness and strengthen them before they develop into major problems. Overall, you'll be developing an operating manual for your business--a valuable tool which will keep your business on track, and guide you in the profitable management of your business.

Because it's your idea, and your business, it's very important that YOU do the planning. This is YOUR business plan, so YOU develop it, and put it all down on paper just the way YOU want it to read. Seek out the advice of other people; talk with, listen to, and observe, other people running similar businesses; enlist the advice of your accountant and attorney--but at the bottom line, don't ever forget it has to be YOUR BUSINESS PLAN!

Remember too, that statistics show the greatest causes of business failure to be poor management and lack of planning--without a plan by which to operate, no one can manage; and without a direction in which to aim its efforts, no business can attain any real success.

On the very first page, which is the title page, put down the name of your business-ABC ACTION--with your business address underneath. Now, skip a couple of lines, and write it all in capital letters: PRINCIPAL OWNER--followed by your name if you're the principal owner. On your finished report, you would want to center this information on the page, with the words "principal owner" off-set to the left about five spaces.

Examples: ABC ACTION 1234 SW 5th Ave. Anywhere, USA 00000

PRINCIPAL OWNER: Your Name

That's all you'll have on this page except the page number -1-

Following your title page is the page for your statement purpose. This should be a simple statement of your primary business function, such as: We are a service business engaged in the business of selling business success manuals and other information by mail.

The title of the page should be in all capital letters across the top of the page, centered on your final draft--skip a few lines and write the statement of purpose. This should be direct, clear and short--never more than (2) sentences in length.

Then you should skip a few lines, and from the left hand margin of the paper, write out a sub-heading in all capital letters, such as: EXPLANATION OF PURPOSE.

From, and within this sub-heading you can briefly explain your statement of purpose, such as: Our surveys have found most entrepreneurs to be "sadly" lacking in basic information that will enable them to achieve success. This market is estimated at more than a 100 million persons, with at least half of these people actively "searching" for sources that provide the kind of information they want, and need.

With our business, advertising and publishing experience, it is our goal to capture at least half of this market of information seekers, with our publication. MONEY MAKING MAGIC! Our market research indicates we can achieve this goal and realize a profit of $1,000,000 per year within the next 5 years...

The above example is generally the way you should write your "explanation of purpose," and in subtle definition, why you need an explanation. Point to remember: Keep it short. Very few business purpose explanations justify more than a half page long.

Next comes your table of contents page. Don't really worry about this until you've got the entire plan completed and ready for final typing. It's a good idea though, to list the subject (chapter titles) as I have, and then check off each one as you complete that part of your plan.

By having a list of the points you want to cover, you'll also be able to skip around and work on each phase of your business plan as an idea or the interest in organizing that particular phase, stimulates you. In other words, you won't have to make your thinking or your planning conform to the chronological order of the "chapters" of your business plan--another reason for the loose leaf notebook.

In describing your business, it's best to begin where your statement purpose leaves off. Describe your product, the production process, who has responsibility for what, and most importantly, what makes your product or service unique--what gives it an edge in your market. You can briefly summarize your business beginnings, present position and potential for future success, as well.

Next, describe the buyers you're trying to reach--why they need and want or will buy your product--and the results of any tests or surveys you may have conducted. Once you've defined your market, go on to explain how you intend to reach that market--how you'll these prospects to your product or service and induce them to buy. You might want to break this chapter down into sections such as..publicity and promotions, advertising plans, direct sales force, and dealer/distributor programs. Each section would then be an outline of your plans and policies.

Moving into the next chapter on competition, identify who your competitors are--their weakness and strong points--explain how you intend to capitalize on those weaknesses and match or better the strong points. Talk to as many of your "indirect" competitors as possible--those operating in different cities and states.

One of the easiest ways of gathering a lot of useful information about your competitors is by developing a series of survey questions and sending these questionnaires out to each of them. Later on, you might want to compile the answers to these questionnaires into some form of directory or report on this type of business.

It's also advisable to contact the trade associations and publications serving your proposed type of business. For information on trade associations and specific trade publications, visit your public library, and after explaining what you want ask for the librarian's help.

The chapter on management should be an elaboration on the people operating the business. Those people that actually run the business, their job, titles, duties, responsibilities and background resume's. It's important that you "paint" a strong picture of your top management people because the people coming to work for you or investing in your business, will be "investing in these people" as much as your product ideas. Individual tenacity, mature judgement under fire, and innovative problem-solving have "won over" more people than all the AAA Credit Ratings and astronomical sales figures put together.

People becoming involved with any new venture want to know that the person in charge--the guy running the business knows what he's doing, will not lose his cool when problems arise, and has what it takes to make money for all of them> After showing the "muscle" of this person, go on to outline the other key positions within your business; who the persons are you've selected to handle those jobs and the sources as well as availability of any help you might need.

If you've been in business of any kind scale, the next chapter is a picture of your financial status--a review of your operating costs and income from the business to date. Generally, this is a listing of your profit & loss statements for the six months, plus copies of your business income tax records for each of the previous three years the business has been an entity.

The chapter on the explanation of your plans for the future growth of your business is just that--an explanation of how you plan to keep your business growing--a detailed guide of what you're going to do, and how you're going to increase your profits. These plans should show your goals for the coming year, two years, and three years. By breaking your objectives down into annual milestones, your plan will be accepted as more realistic and be more understandable as a part of your ultimate success.

Following this explanation, you'll need to itemize the projected cost and income figures of your three year plan. I'll take a lot of research, an undoubtedly a good deal of erasing, but it's very important that you list these figures based upon thorough investigation. You may have to adjust some of your plans downward, but once you've got these two chapters on paper, your whole business plan will fall into line and begin to make sense. You'll have a precise "map" of where you're headed, how much it's going to cost, when you can expect to start making money, and how much.

Now that you know where you're going, how much it's going to cost and how long it's going to be before you begin to recoup your investment, you're ready to talk about how and where you're going to get the money to finance your journey. Unless you're independently wealthy, you'll want to use this chapter to list the possibilities and alternatives. Make a list of friends you can approach, and perhaps induce to put up some money as silent partners. Make a list of those people you might be able to sell as stockholders in your company--in many cases you can sell up to $300,000 worth of stock on a "private issue" basis without filing papers with the Securities and Exchange Commission. Check with a corporate or tax attorney in your area for more details. Make a list of relatives and friends that might help you with an outright loan to furnish money for the development of your business.

Then search out and make a list of venture capital organizations. Visit the Small Business Administration office in your area--pick up the loan application papers they have--read them, study them, and even fill them out on a preliminary basis--and finally, check the costs, determine which business publications would be best to advertise in, if you were to advertise for a partner or investor, and write an ad you'd want to use if you did decide to advertise for monetary help.

With listing of all the options available to your needs, all that's left is the arranging of these options in the order you would want to use them when the time come to ask for money. When you're researching these money sources, you'll save time by noting the "contact" deal with when you want money, and whenever possible, by developing a working relationship with these people.

If your documentation section, you should have a credit report on yourself. Use the Yellow Pages or check at the credit department in your bank for the nearest credit reporting office. When you get your credit report, look it over and take whatever steps are necessary to eliminate any negative comments. Once these have been taken care of, ask for a revised copy of your report and include a copy of that in your business plan.

If you own any patents or copyrights, include copies of these. Any licenses to use someone else's patent or copyright should also be included. If you own the distribution, wholesale or exclusive sales rights to a product, include copies of this documentation. You should also include copies of any leases, special agreements or other legal papers that might be pertinent to your business.

In conclusion, write out a brief, overall summary of your business- when the business was started, the purpose of the business, what makes your business different, how you're going to gain a profitable share of the market, and your expected success during the coming 5 years..

The last page of your business plan is a "courtesy page" listing the names, addresses and phone numbers of personal and business references--persons who have known you closely for the past five years or longer--and companies or firms you've had business or credit dealings with during the past five years.

And, that's it--your complete business plan. Before you send it out for formal typing, read it over once a day for a week or ten days. Take care of any changes or corrections, and then have it reviewed by an attorney and then, an accountant. It would also be a good idea to have it reviewed by a business consultant serving the business community to which your business will be related. After these reviews, and any last-minute changes you want to make, I'll be ready for formal typing.

Type and print the entire plan on ordinary white bond paper. Make sure you proof-read it against the original. Check for any corrections and typographical errors--then one more time--read it through for clarity and the perfection you want of it.

Now you're ready to have it printed and published for whatever use you have planned for it--distribution amongst your partners or stockholders as the business plan for putting together a winning financial proposal, or as a business operating manual.

Take it to a quality printer in your area, and have three copies printed. Don't settle for photo-copying..Have it printed!

Photo-copying leaves a slight film on the paper, and will detract from the overall professionalism of your business plan, when presented to someone you're trying to impress. So, after going to all this work to put together properly, go all the way and have it duplicated properly.

Next, stop by a stationery store, variety store or even a dime store, and pick up an ordinary, inexpensive bind-in theme cover for each copy of your business plan. Have the holes punched in the pages of your business report to fit these binders and then slip each copy into a binder of its own.

Now, you can relax, take a break and feel good about yourself..You have a complete and detailed business plan with which to operate a successful business of your own. A plan you can use as a basis for any financing proposal you may want to submit..And a precise road-map for the attainment of real success...

You just complete one of the important steps to fulfill of all your dreams of success.

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Julia Tang publishes Smart Online Business Tips, a fresh
and informative newsletter dedicated to supporting people
like you! To find out the best online business opportunities,
and to discover hundreds more proven and practical internet
marketing secrets, plus FREE internet marketing products
worth over $200, visit: http://www.best-internet-businesses.com
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Please Rate This Article: Votes | Average: 0 out of 5 The 9 Key Distinctions of Successful Solo-Entrepreneurs!
SUCCESSFUL Solo-Entrepreneurs approach life and business from a perspective that is new, fresh, and rather unorthodox. The differences are subtle, yet significant. These distinctions are more than just fads or interesting tips; they are direct, measurable SHIFTS in how you will approach your business, your personal life, your relationships, etc. - for the rest of your life! They are direct from the experience of hundreds of successful solo-entrepreneurs!First, one pre-distinction. We are not talking about “habits” in this article. There’s really nothing wrong with habits, except that you are still looking at habits. And, you probably already knew the habits before you even read about them…you just weren’t getting them to stick.The problem with habits is that it’s easy to backslide because they aren’t really YOURS. You haven’t really owned them. Just when you are about to decide they are valuable and working, something comes up that throws a twist in the whole thing and there you are back again, living your same old habits.A distinction, on the other hand, is not a habit or a secret, or even the latest tip of the day. A distinction is often a subtle difference in language, but it brings powerful new insight, meaning and perspective to the situation at hand. Once you grasp the distinction, and begin acting on it, you will notice distinct, measurable changes in the way you run yourself and your business, and in the successes you experience.As you incorporate these 9 key distinctions into your life and business, you will create a key shift in how you think, how you evaluate, and how you approach any situation. You can never go back to the old way again – unlike the old paradigm of “habits”.What are the 9 Key Distinctions of Successful Solo- Entrepreneurs?1. Force vs. PowerWhen you are forcing something, you are pushing and shoving to get things to work out the way you want. There is a great deal of effort involved, and usually struggle.Power, on the other hand, implies a strength that goes beyond what you might be able to exert. You experience power when you align your inner energies, beliefs, and emotions with your outer actions. This will propel you forward toward your goals, with much less effort and fewer toes being stepped on.Some people talk about this as flow, but it is really much more than that. It is a sense of energy and multiple dimensions working in tandem so that with each step you actually move ahead many paces.For solo-entrepreneurs, who don’t have a large corporate machine backing them, this distinction becomes even more important. Power, rather than force, becomes the name of the game.Remember a time when you felt confident, in flow, and successes seemed to just come to you. What were you focused on? How were you being? What actions were you taking? Use these answers as a self-prescription for tapping into this power state so that you no longer have to rely on force.2. Accomplish vs. AttainAccomplishment has a sense of finality, an end point, and refers more to a task. Accomplishments often feel meaningless once you’ve accomplished them. Have you ever worked hard in order to get something, and then once you had it, it didn’t seem so important or meaningful

on the page, with the words "principal owner" off-set to the left about five spaces.

Examples: ABC ACTION 1234 SW 5th Ave. Anywhere, USA 00000

PRINCIPAL OWNER: Your Name

That's all you'll have on this page except the page number -1-

Then you should skip a few lines, and from the left hand margin of the paper, write out a sub-heading in all capital letters, such as: EXPLANATION OF PURPOSE.

Take it to a quality printer in your area, and have three copies printed. Don't settle for photo-copying..Have it printed!

You just complete one of the important steps to fulfill of all your dreams of success.

Note: Feel free to publish it with the resource box and content unchanged

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Please Rate This Article: Votes | Average: 0 out of 5 Case Study - Listening to Employee Needs
Mike Faith started Headsets.com 10 years ago, and the retailer has quickly grown to become one of the major players in the nearly $2 billion U.S headsets industry. A large portion of the staff of the San Francisco, CA-based business comprises a customer service call center that processes headset orders.Call centers, it should be noted, have a reputation for high turnover. And, unfortunately, the reputation is not unfounded. A new study by Cornell University finds that U.S. call center turnover rates range from 25 to 50 percent. That means a lot of people coming through the door to take the seat of outgoing call center employees.At Headsets.com, that revolving door has a jam in it. Mike Faith, the president, CEO and founder of the company, instituted a system where prospective candidates – for the call center, shipping department or any area – are interviewed at least seven or eight times before they're hired. What's more, some of these interviews are with the company's voice coach and psychologist."Each employee is really a key hire for us," Faith says. He isn't kidding. Many employees have started their tenure with the company in the call center and explored growth opportunities that have arisen as the business has grown. Two such employees are Rick Mills, who was a customer service phone rep in 2002 and is now CFO, and Courtney Wight, who also started as a phone rep a year and a half ago and is now customer service manager."The interview process is long – I remember when I went through it – but then once you work here you can see that everyone wants to work here and everyone likes it here," Wight says.Connecting the interviews to the current culture, for those employees Headsets.com brings on, is the previously mentioned voice coach involved in the interview process, Ken Welsh. Hailing from Australia, Welsh handles coaching and team building for some big name clients in addition to Headsets.com, including BMW, Coca-Cola and IBM. Wight says her staff is reinvigorated whenever Welsh shows up, and that has led to improved morale, service and, consequently, sales.Welsh is one of four global business coaches to which all Headsets.com employees have access. Besides the voice coach and the psychologist, who's based in San Diego, there's a management and organization consultant from the U.K. and a U.S.-based NLP (neuro-linguistic programming) practitioner."There's a huge payoff with the coaches," says Mills, who has used a few of them himself. "Sometimes it's tough to go to your supervisor with issues you're having – you don't know how it affects their impression of you as an employee. But if you have this outside person who's trained to help you, it goes a long way toward feeling like you have an open avenue not only to advance, but to work through challenges at work and ways to improve."Of course, when the coaches aren't around, the leadership continues to work to identify opportunities to help employees succeed in their roles and to grow. Faith says that new employees who have been with the organization for 90 days receive a $600 "training allowance"; after a year the amount increases to $1500 (the same amount is awarded annually thereafter). The allowance can be applied to work-related or personal growth pursuits. "They can even sp

g involved with any new venture want to know that the person in charge--the guy running the business knows what he's doing, will not lose his cool when problems arise, and has what it takes to make money for all of them> After showing the "muscle" of this person, go on to outline the other key positions within your business; who the persons are you've selected to handle those jobs and the sources as well as availability of any help you might need.

Take it to a quality printer in your area, and have three copies printed. Don't settle for photo-copying..Have it printed!

You just complete one of the important steps to fulfill of all your dreams of success.

Note: Feel free to publish it with the resource box and content unchanged

Article Source: http://EzineArticles.com/?expert=Julia_Tang

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Article Submitted On: September 29, 2004

Please Rate This Article: Votes | Average: 0 out of 5 Build Your Small Business by Building Relationships
-- The One Pager Shortcut Series --People do business with people that they know and trust. As a solo entrepreneur, your goals will be to make yourself known to your target market and then elevate the relationship to the trust level. This process of building relationships can take many forms. Take a few minutes to review what is working for you in this area. Then consider these ideas to add to your relationship building toolkit.30 Second IntroductionHave you upgraded your 30 second introduction lately? If you haven’t revised it in the past year chances are the impact may be stale. A new introduction can spark your own energy which will show when you introduce yourself. Consider the use of powerful action words such as create, design, compose, organize, generate, solve, produce, and supply. Deliver it in front of a mirror and see what others see.What Do You Have to Give?We often think of what we want to get from relationships. Things like a request for proposal, a new resource, a potential alliance, or a business contact or sale. Flip this over and consider what you are willing to GIVE to your network of potential customers. Do you offer sample products or trial services? Do you have free information that your target market can use? Can you provide a free evaluation of your client’s current service provider? Keep in mind that building relationships is a two way flow that begins with you. Approaching these relationships in a giving, proactive mode is a terrific beginning.Follow up, Follow up The simple act of following up with individuals that you meet for the first time will make you stand out. Very few people use a consistent follow up method over a period of time. You must have contact information in order to implement this step. Successful follow up actions include handwritten notes (they stand out), e-zines, newsletters, holiday or birthday cards, an article of interest, and invitations to an event. Choose several actions that fit your personal style and do them consistently. Watch your network grow as you demonstrate an interest in building the relationship.Tracking System Consistency in building relationships will be difficult to maintain without a method to capture and maintain contact information in a practical way. This means being accessible and easily updated for changes. Contact software such as ACT, Goldmine, and Outlook were created for this purpose. Other options include business card files, Rolodex, Palm Pilots, and planner systems such as Day-timer or Franklin. Choose the system that fits your work style and schedule time for communication with your contacts and maintenance of the database. This nut and bolts step is an important part of building relationships over time.Plant a Seed Think of building relationships in the same way as planting seeds. In order for the seeds to grow, they need water, food, and sunlight over time. For relationships to grow, you provide opportunities for your network to get to know you, what you provide, and ultimately trust you with their businessCopyright 2004, Charlotte Farrior

ping, read it over once a day for a week or ten days. Take care of any changes or corrections, and then have it reviewed by an attorney and then, an accountant. It would also be a good idea to have it reviewed by a business consultant serving the business community to which your business will be related. After these reviews, and any last-minute changes you want to make, I'll be ready for formal typing.

Take it to a quality printer in your area, and have three copies printed. Don't settle for photo-copying..Have it printed!

You just complete one of the important steps to fulfill of all your dreams of success.

Note: Feel free to publish it with the resource box and content unchanged

Article Source: http://EzineArticles.com/?expert=Julia_Tang

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Article Submitted On: September 29, 2004

Please Rate This Article: Votes | Average: 0 out of 5 Employee Time Clocks
For a long time, companies used employee time clocks to keep track of how many hours each employee worked each week. Each employee had their own punch card, which they inserted into the time clock so the time could be stamped on it. Even though technology has caught up with the time clock, it is still one of the best ways available of keeping track of the hours an employee works, and transferring that information across to payroll so that the employee is paid correctly.Nowadays, it's more likely that an employee will have his own plastic swipe card, and he will swipe this through a slot on the time clock to record the time he starts and finishes. This information is either transferred immediately to the computers in payroll, or is downloaded at regular intervals so that the data can be accessed by payroll. This data can then be uploaded straight into a pay system, or printed out on a spreadsheet for checking and entry into the pay system. Overall this system is much more efficient and reduces the possibility of human error.It's a good idea to locate the time clock somewhere convenient, such as near a main entrance or in a room set aside for taking breaks. If an employee isn't paid for lunch breaks, they need to swipe their card at the start and end of lunch. It must be clearly stated that it's against company policy for any employee to swipe a card on behalf of another employee. In other words, it's against the rules to clock in or out for another employee. Using another person's time card is nothing less than fraud, and is grounds for instant dismissal of both the employees concerned. Naturally it's important to make sure the fraud wasn't committed on purpose to get someone else into trouble.The employee time clock is a great time saver, because it allows a computer to do most of the work. However it's important to remember that no system is totally perfect. Swipe cards have been known to fail, particularly once the magnetic stripe starts to get worn. This can mean an employee's time isn't recorded. Of course there's always the human element, too - someone can simply forget to swipe his or her card. Errors like these will need to be manually fixed in the computer data.Even with modern technology and computerization, it's still necessary to keep track of the hours worked by an employee who is paid by the hour. Although there is still room for errors to occur, the employee time clock is still ensuring that companies have an efficient way of keeping track of the hours worked.

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