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Atricle Dump - 6 Powerful Practices for Coping with Information Overload
I visited the NACS, National Association of Convenience Stores, this past week. It is a trade show and conference event for everyone involved in selling to or running convenience stores.If your beverage or other product can be sold at convenience stores, this show is for you. It is visited by buyers from distribution companies, convenience stores and supermarkets.First of all you need to know that the exhibitors at this trade show are not convenience stores. Instead, they are all suppliers to convenience stores. Many people believe that 7-Eleven, Circle K, Valero, Shell, Chevron, Safeway, Albertsons, Walgreens, Su
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines i
This is the third in a series of articles about the internationally collected sculptor, Nina Winters.When I spoke with Nina from her studio in Clearwater, Florida, I found out that she was awarded yet another major monumental sculpture. This project is to create the central sculpture for a new Native American themed resort.The 10 foot high $250,000 sculpture will represent the “Gathering of the Nations”.A new Native American Cultural Center, a “living history”, is being created in the environs of the metropolis of Las Vegas. It will be dedicated to all the Indian Nations of the North American continent.
Asking four basic questions will help you make decisions about how to manage the information in your office – whether it’s for paper or electronic files.
1. What information do you really need to keep?
2. In what form do you need to keep it?
3. For how long? 4. How can you find it when we need it? (That’s the really big one!)
To improve your chances of retrieving information, consider these six possibilities:
1. Create a File Index (a roadmap for available information!) for your company. One of most valuable lessons I learned from my father was “Half of any job is having the right tool.” The network version of The Paper Tiger software (www.thepapertiger.com) allows colleagues to share information in a way never before possible and to avoid wasting time recreating information that already exists because no one knew it existed. While many people are looking at scanning as a way of coping with information overload, make sure that you are really solving a problem, and not just creating another. Using a computer software program can make handling paper so easy that the investment of time and equipment to go “paperless” may not be necessary, or when you do convert to electronic storage you will avoid just creating a faster mess!
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines i
In a previous installment of medical billing software, we covered the many nightmares that a programmer has to go through to get that medical billing software on the market. In this article, we're going to reveal what the poor QA tester has to go through when getting the module fixes from the programmer. In the world of major headaches, this ranks up there with the worst of them.The QA tester basically takes what the programmer does and makes sure it works the way it is supposed to work. But that's not where it ends. The QA tester, in smaller companies, also has to write up the documentation to show the end user how the
Asking four basic questions will help you make decisions about how to manage the information in your office – whether it’s for paper or electronic files.
1. What information do you really need to keep?
2. In what form do you need to keep it?
3. For how long? 4. How can you find it when we need it? (That’s the really big one!)
To improve your chances of retrieving information, consider these six possibilities:
1. Create a File Index (a roadmap for available information!) for your company. One of most valuable lessons I learned from my father was “Half of any job is having the right tool.” The network version of The Paper Tiger software (www.thepapertiger.com) allows colleagues to share information in a way never before possible and to avoid wasting time recreating information that already exists because no one knew it existed. While many people are looking at scanning as a way of coping with information overload, make sure that you are really solving a problem, and not just creating another. Using a computer software program can make handling paper so easy that the investment of time and equipment to go “paperless” may not be necessary, or when you do convert to electronic storage you will avoid just creating a faster mess!
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines i
How many times have you ordered an expensive meal, received fair service and food, and still been dissatisfied or tempted to skimp on a gratuity? What went wrong? Was it a little sarcasm from your waiter or indifferent arrogance from your maitre d’? These occasions are affected not only by the fairness of the transaction (money for food), but by your degree of confidence and trust in the person with whom you must interact. The significance of verbal and nonverbal communication pitfalls once again reveal themselves. Communication skills affect how we are perceived and—wait—how often we are sued?People in business get su
1. Create a File Index (a roadmap for available information!) for your company. One of most valuable lessons I learned from my father was “Half of any job is having the right tool.” The network version of The Paper Tiger software (www.thepapertiger.com) allows colleagues to share information in a way never before possible and to avoid wasting time recreating information that already exists because no one knew it existed. While many people are looking at scanning as a way of coping with information overload, make sure that you are really solving a problem, and not just creating another. Using a computer software program can make handling paper so easy that the investment of time and equipment to go “paperless” may not be necessary, or when you do convert to electronic storage you will avoid just creating a faster mess!
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines i
Finding limo services in Denver is not hard to do. The hunt for Denver limousine service is something needs time to consider and should be taken seriously. There are masses of limousine rentals in Denver and each Denver limousine service out there will vary with different rates and prices. Limos services in Denver are not as confusing as it seems, but it is important to choose the right one among the many.There is no question that when limo rentals are called upon, that more often than not, they are rented for a special occasion. Because everyone wants the special occasion to go over perfectly and smoothly, they will need
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines i
Those who push paper and demand forms when they are not completely necessary are doing so to their own peril. Unfortunately when the government demands forms they do it to our peril. You see incase you had not noticed FORM is a four letter word and for good reason too. Forms are so often used by bureaucracies, lawyers and stodgy old corporations who are on their way out.The surest way to kill any progress is to stop the process and start making people fill out forms. Bill Gates was able to reduce the number of forms used in his company to only a few, guess what? Microsoft became the biggest corporation in the world after th
2. Develop Retention Guidelines. Clutter is Postponed Decisions®. Paper will continue to pile up because someone needs to make a decision about retention. Clients often ask me how long they should keep documents. Determine the answer by looking at your own past experience. Often, that means asking the people with whom you work who really use the papers! If you’re not sure, consult the guidelines in Kiplinger’s Taming the Paper Tiger at Work. That’s one of the major reasons I wrote the book! (If you need retention information for files at home, consult Kiplinger’s Taming the Paper Tiger at Home.)
3. Hold a File Clean-Out Day. Make the day fun! Wear comfortable clothes, order in lunch, and give prizes - such as the “Most Progress” or “The Funniest Discovery”. Provide staff with storage boxes for files that can be kept in less accessible spaces. Create a “white elephant room” for employees to put items they aren’t using, but other people might want. Consider hiring an organizing consultant (www.4ptacs.com) to give a short presentation on The Art of Wastebasketry® at the beginning of the day and to facilitate the process during the day. (See Tip #5.)
4. Use, and train others around you, to automatically use The FAT System™. There are only three decisions you can make about any piece of paper: File, Act, or Toss. Make decisions on paper as it comes in. Put papers that require action into “Action Files.” Papers you may never need, but are afraid to throw away go into Reference Files. As Reference Files become old, they become Archive Files, or can be tossed.
5. Continually practice “The Art of Wastebasketry®. Research shows that 80% of what we keep, we never use. Don’t make today’s mail turn into tomorrow’s pile! Ask yourself: 1. Does this require action? 2. Can I identify a specific use? 3. Is it difficult to get again? 4. Is it recent enough to be useful? 5. Are there legal considerations?
If the answer to all these questions is “No,” ask one final question: “What is the worst possible thing that would happen if I didn’t have this piece of pap
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